Candidate Privacy Notice
This Privacy Notice explains how Within Unlimited, Inc. (“we,” “us,” “our,” or “Company”) collects, uses, and shares information (“Candidate Information”) about residents who apply or are recruited for a job with us (“Candidates”), and the purposes for which we use that information.
This Privacy Notice may be updated from time to time by us at our discretion. Any updated version will be posted on our Careers Site we maintain at www.getsupernatural.com. This current version is dated March 24, 2022.
For all questions relating to this Privacy Notice, please contact Human Resources at HR@getsupernatural.com.
EMPLOYEE INFORMATION WE COLLECT
We may collect and process the following Candidate Information about you during the application and recruitment process:
- Contact information, such as home address, telephone number, and email address;
- Information from job application materials or recruiters, such as your job application, resume or CV, cover letter, writing samples, references, work history, education transcripts, whether you are subject to prior employer obligations, and information that referrers provide about you;
- Information from the application process, such as any phone-screens, interviews, evaluations and outcomes of recruiting exercises;
- Immigration status and other information that would allow us to verify your employment eligibility;
- Biographical information, such as name, gender, preferred pronouns, time zone, date of birth, professional history, references, education details, and information you make publicly available through job search or career networking sites;
- Job preferences, such as desired position and compensation, location preferences and willingness to relocate;
- Employment history;
- Background check information, such as information necessary to complete background, credit, drug/alcohol, and/or other checks when permitted by law, and information received during these checks;
- Information needed to understand and assess accommodation requests regarding potential disabilities or other health conditions;
- Information that is collected when you visit our premises, such as security camera footage, audio recordings, and health screening information (including body temperature readings); and
- Other information you provide to us during the application and recruitment process.
Providing Candidate Information to us is voluntary. However, if you do not provide sufficient information, we may be unable to consider your application or, if you are hired, your subsequent promotion, transfer or relocation.
In certain cases we may ask you for additional information for purposes of complying with applicable laws. We may also inquire about criminal records. We will do so only where permitted by applicable law.
HOW WE COLLECT EMPLOYEE INFORMATION
We collect Candidate Information from you when you apply for a job and throughout the job application or recruitment process. We may also collect your Candidate Information from other sources and combine it with the Candidate Information you provide us. For example, we may collect your personal information from:
- Job board websites you may use to apply for a job with us;
- Prior employers that provide us with employment references;
- Professional references that you authorize us to contact;
- Pre-employment screening services, such as background check providers (where permitted by law);
- Employment agencies and recruiters;
- Your educational institutions;
- Your public social media profile or other publicly-available sources;
- Online activity information that we and our service providers collect using server logs, “cookies” and similar technologies on the Careers Site. Please see our Privacy Policy on our website for more information; and
- Other Company personnel.
- Recruitment management. Managing recruitment generally, such as:
- operating the careers website we maintain at www.getsupernatural.com or any other site to which this Notice is posted (“Careers Site”);
- recruiting, interviewing and evaluating job candidates;
- conducting background checks and other pre-employment screening (where permitted by law);
- analyzing and improving our application and recruitment processes;
- accommodating disabilities or health conditions;
- communicating with you regarding your candidacy, opportunities with the Company or about the Careers Site and any changes to applicable terms or policies; and
- other business operations.
- Compliance, safety and fraud prevention, such as:
- complying with or monitoring compliance with legal and other requirements, such as reporting and equal opportunities monitoring requirements, where applicable;
- complying with internal policies and procedures;
- complying with lawful requests and legal process, such as to respond to subpoenas or requests from government authorities;
- protecting our, your or others’ rights, safety and property;
- investigating and deterring against fraudulent, harmful, unauthorized, unethical or illegal activity, or conduct in violation of our policies or procedures; and
- sharing information with government authorities, law enforcement, courts or private parties where we have a good-faith belief it is necessary for the foregoing purposes.
- Analytics. Creating anonymous, aggregated or de-identified data that we use and share to analyze our application and recruitment activities, business and for other lawful business purposes.
WHY WE COLLECT EMPLOYEE INFORMATION
We collect Candidate Information for the following purposes:
HOW WE SHARE EMPLOYEE INFORMATION
We may share Candidate Information with other Company entities and third parties around the world in the following circumstances:
- Affiliates. Our corporate parent, subsidiaries, and other affiliates under the control of our corporate parent, for purposes consistent with this Privacy Notice or to operate shared infrastructure, systems and technology.
- Service Providers. To receive services from service providers who provide the services that help us manage the recruiting process and operate our business, such as job boards, recruiters, interviewing and testing, pre-employment screening, interview travel booking and expense reimbursement (where applicable), relocation (where applicable), and recruitment analytics.
- Customers and business partners. With customers, other companies and individuals with whom the Company does business or is exploring a business relationship.
- Professional advisors. With lawyers, immigration advisors, and other outside professional advisors.
- Compliance, safety and fraud prevention. With government authorities, law enforcement, courts, and others as described in the compliance, safety and fraud prevention section above.
- Sale or Merger. In relation to a change of corporate control or other investment in Company, such as a restructuring, merger, or sale of some or all of our assets.
- Your Further Direction. Otherwise with your consent or upon your direction.